All staff working either airside or landside at an airport (be it permanent or temporary) are required to have a valid ID Pass issued by the Airport they are working in. Whilst the rules underpinned by regulation have evolved over 25 years, UK Airports still use the same paper based processes.
Gatwick suffered from the process, rejecting between twenty and twenty-five per cent of initial applications due to administrative errors by the applicants and authorised signatories. This slowed the process down, increasing both costs and administrative overheads.
On the other side of the process, companies must appoint an “authorised signatory” to legally undertake the Airport ID pass application process within their business. This person is responsible for ensuring relevant information is passed to the Airport ID Centre and is kept up to date. For new applications they must obtain references and supporting documents (e.g. criminal record checks) and verify all information provided for each application. Any new system would have to be easy for Gatwick’s community of 2,500 Authorised Signatories to use, whilst saving time and simplifying the process.
MTrust is a revolutionary Airport ID Pass Application vetting and issuance solution, hosted in the Cloud. It provides streamlined ID Pass management with absolute certainty of identity and powerful tools to transform the Airport ID Centre performance.
MTrust has provided the ID Centre with a raft of workflow, communication, security and compliance tools to reduce the administrative overhead allowing agents to concentrate on security and the issuing of passes.
MTrust provides a personalised dashboard and inbox for each team member that enables them to see what is happening, right now. The Dashboard provides updates on team bandwidth, application progress and ensures that fast-track passes remain at the top of the team’s lists.
For the Authorised Signatories, MTrust gives complete visibility of an application’s progress and removes the need for calls to the ID Centre. MTrust allows workers to create their own profile prior to submitting a pass application. Upon completion, the Authorised Signatories import this information into the MTrust online pass application forms, ensuring accurate data and applications are correctly completed, first time.
HRS also undertook the training of the Authorised Signatories at the Gatwick ID Centre. Delivered in tailored training sessions to over 800 Authorised Signatories across 6 weeks, split across company and pass type. Training was reinforced by the creation of online Training Videos that are available 24/7 within the MTrust system.
In January 2015, Gatwick became the first airport to have a paperless process for issuing its Airport ID Passes and MTrust remains the only live system proven at scale across multiple airports.
To date MTrust has delivered the following results:
- Over 28,000 applications processed to date at an average rate of 8,500 passes per month
- 93% approved with just 1.4% rejected and the rest in progress.
- 35% proven IDC efficiency gains.
- All application types have been processed; company, vehicle, people.
- 71% of people within MTrust have profiles that can be used again in the future.
- Gatwick have been able to reduce their SLA for responding to initial pass applications from 2 days to just 45 minutes.
- Happy ID Community – 95% of the 2,500 Authorised Signatories say MTrust will give them better visibility of pass applications, reduce calls to the IDC and enhance security.
- Over 20,000 people belong to the MTrust community.
MTrust has created a community of Airports, Authorised Signatories and Employees who are able to transfer and share information between them for mutual advantage. Over 800 companies have processed a pass application including leading on-airport companies such as British Airways, easyjet, Boots, Costa Coffee, Swissport, NATS and World Duty Free.
MTrust is also TUPE & Transfer Ready. Employees can apply to register their employment at multiple companies simultaneously, facilitating distributed workloads for quick, simple TUPE transfers and eliminating duplication of data where employees work for more than one employer.